Destiny+Cataloging

=Contents:= =Merging Marc Records= =**Editing MARC 245n field**=

=Editing MARC 245n field=

I talked with Destiny technical support about editing the 245n field so the book number in a series would show up in the search results. He said it is absolutely fine to do that, that's why these fields are there, it doesn't change the record in Desting, and it makes it easier for the students. So I asked him to email me something and that's what is following.
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24X Subfield $n - Number of part/section of a work: [242, 245, 246, 247]

Subfield $n contains a number designation for a part/section of a work used in a title. Numbering is identified as an indication of sequencing in any form, e.g., Part 1, Supplement A, Book two. In music titles, the serial opus, or thematic index number are generally not contained in subfield $n.

In records formulated according to ISBD principles, subfield $n data follows a period ( . ). Multiple alternative numberings for a part/section are contained in a single subfield $n.

Subfields $n and $p are repeated only when following a subfield $a, $n, or $p. If a title recorded in subfield $b or $c includes the name and/or number of a part/section, those elements are not separately subfield coded.

Examples:

245 10$aFaust.$nPart one.

245 14$aThe Bookman.$nPart B.

Nickolas Schober III

Technical Support Analyst

Follett Software Company

**Merging Duplicate Records**

from Follett-Talk You can use the merge duplicate feature. Put both records in to a resource list. In the resource list, click Duplicate Title for both records. Then choose View These Duplicates from the drop down at the top. Choose which of the two records you want to use (click Best Record) and then click Merge at the bottom of the page. Those were the short and sweet directions, in case you already know about this feature but wanted something else. If you need better instructions, just ask! Suji

On Tue, Feb 9, 2010 at 1:06 AM, Connors, Jan < ConnoJan@berkeleyprep.org > wrote:

We want to combine multiple copies of the same title, whether it be a paperback or hardback, into one MARC record. Currently, they are separate because of call number variations (Paperback or reference) and ISBN disparities. I know I can delete a copy and then add it to the still-existing title. However, if I do this, I will lose the circulation history of that copy. Does anyone know of a way to merge these two records and still retain the copy information? Jan Connors Library Assistant Berkeley Preparatory School Tampa, FL

Getting Rid of Call Numbers with No Copies

Here are the steps to get rid of the unwanted call numbers with zero copies from the stats report.

1. Catalog 2. Update Copies 3. Global Update 4. "Whose Call Number Prefix is..." type the unwanted prefix, AUDIOVIS, in the top field 5. "Change Call Number Prefix to..." leave the bottom field blank. 6. Click Update, the report in Job Manager will tell you nothing happened, but it did.

You will have to do these steps for each "orphan" prefix in the stats report with zero copies. If one or more do not "disappear" from the report after doing the above steps call tech support.

And of course do be careful to not accidentally choose the wrong prefix WITH copies. ||